Our company culture is built upon YKK’s philosophy called the CYCLE OF GOODNESS™.  We believe that providing value and being fair to our customers and our employees is what makes us a successful company in return.  Guided by our core values and fundamental behaviors, we strive to foster a caring company, committed employees and challenging work that benefits our employees, customers, and communities. We offer competitive compensation packages, training and advancement opportunities. YKK AP America provides employees with a comprehensive benefits package designed to provide the security they need to enjoy life at home and at work.  By providing a high level of benefit coverage at a reasonable cost to the employee, we hope to foster a long and productive employment relationship.

Summary:

The Payroll Administration Business Partner is responsible for the end-to-end payroll lifecycle, ensuring accurate and compliant execution for a multi-state workforce of over 1,000 employees. In this hands-on, individual contributor role, you will collaborate closely with Finance, HR, and external vendors to ensure accuracy, regulatory compliance and timely financial reporting. We are seeking a detail-oriented professional with a strong foundation in payroll processing, who demonstrates full accountability for the function. Beyond daily execution, the ideal candidate will drive process improvements, optimize efficiencies, and ensure the organization remains continuously audit-ready.

Essential Duties and Responsibilities include the following. Other duties may be assigned.  

• Execute full cycle, multi-state weekly payroll for domestic employees and monthly payroll for international employees, ensuring accuracy, timeliness, and regulatory compliance.
• Conduct regular pre- and post- payroll audits to identify and resolve discrepancies related to earnings, deductions, hours and tax calculations.
• Apply federal, state, and local payroll regulations consistently across each payroll cycle, including multi-state taxation requirements.
• Partner with Finance, HR, and external vendors to ensure accurate employee data, payroll processing, and financial reconciliation.
• Serve as the business owner and subject matter expert for the UKG Ready, UKG Dimensions HCM or UKG Pro Workforce Management Timekeeping
• Maintain the UKG Pro Workforce Management timekeeping system, including managing supervisor and organizational structure updates.
• Collaborate closely with HR and HRIS Team to ensure the accuracy of employee data and benefit file integrations, including auditing data transfers and resolving discrepancies in a timely manner.
• Obtains payroll reports to deliver data-driven labor cost insights to department heads for budget management, while ensuring accurate documentation is maintained to fully support internal and external audits.
• Analyze process and recommend improvements to payroll processes, internal controls, and system workflows and work cooperatively and jointly to provide quality team member support.
• Lead quarterly and annual payroll activities, including quarter close, year-end processing, W-2 preparation, and other activities as applicable.
• Resolve employee and manager concerns regarding salary and wage payments, taxation, garnishments, and other deductions in a timely and professional manner, while maintaining confidentiality.
• Maintain consistent documentation and internal controls for payroll processing, ensuring accuracy and audit-readiness.
• Processes monthly and quarterly sales commissions and incentives.  Track and calculate employee commission payments and accruals
• Responsible for employment verifications, unemployment claims, garnishments, and child support,  responses.

Supervisory Responsibilities:

This job has no direct supervisory responsibilities.

 Education/Experience/Skills:

• Bachelor’s degree in Accounting, Finance, HR or Business Administration required
• Minimum of 5 years of functional payroll experience in high volume weekly, multi-state, full cycle payroll for 1000 + employees, required
• Processing experience with payroll platforms UKG Ready, UKG Dimensions HCM or UKG Pro Workforce Management Timekeeping, required
• Demonstrated knowledge and full understanding of end-to-end payroll business process including employee data set-up, payroll processing, gross to net calculations, garnishments, fringe benefits, payroll reporting, and federal and state tax processing
• Maintains a strong knowledge of state and federal labor laws and tax reporting requirements, required
• Proficiency with Microsoft Office (Excel, Word) and G-Suite, required
• Problem solving skills and the ability to work through root cause analysis in payroll and system issues
• Detailed oriented and able to handle multiple activities, independently and as part of a team
• Ability to prioritize and manage time effectively while working under pressure to meet strict deadlines
• Ability to effectively communicate with team members at all levels
• Demonstrated proficiency with systems and ability to quickly learn the organizations HRIS, Timekeeping and Payroll systems
• Excellent verbal, written communication and interpersonal skills required

Physical Demands:

The physical demands described here are representative of those required to successfully perform the essential functions of this position. The employee must occasionally lift and/or move up to 25 pounds and is expected to use proper lifting techniques at all times. Specific vision abilities required for this role include close vision. While performing the duties of this job, the employee is frequently required to sit. The employee may occasionally be required to stand; walk; use hands to finger, handle, or feel; reach with hands and arms; climb or balance; stoop, kneel, crouch, or crawl; and talk or hear.

Travel Requirements:

The travel required for this position is less than 10%.

Work Environment:

The work environment characteristics described are representative of those encountered while performing the essential functions of this position. Individuals are required to wear appropriate personal protective equipment (PPE) at designated times and in specified environments in accordance with established safety program requirements. The noise level in the work environment is typically moderate. While performing job duties, individuals may occasionally be exposed to moving mechanical parts.

Legal Notice:

This job description is intended to describe the general nature of the job and the responsibilities to be performed. It is not an exhaustive list of all duties, responsibilities, or qualifications associated with the position. Additional duties and responsibilities may be assigned as needed. YKK AP America Inc. reserves the right to add or remove duties or otherwise modify this job description at any time in its sole discretion. Employment with YKK AP America Inc. is at-will. Nothing in this job description is intended to create a contract of employment, guarantee employment for any definite period of time, or otherwise modify the at-will nature of employment with the Company. The essential functions of this position are set forth in the above job description and may be subject to reasonable accommodation in accordance with applicable law. To qualify for this position, an employee or applicant must be able to perform the essential functions of the position with or without reasonable accommodation.  YKK AP America Inc.  The Company prohibits discrimination on the basis of race, color, sex, religion, national origin, age, disability, genetic information, veteran status, or any other characteristic protected by federal, state, or local law.